Documents

The documents posted on this page do not represent an endorsement by CGE or the CGE editorial team.  

This page contains links to documents created, used and submitted by color guard instructors throughout the country.  They are here as a way to share what others have done because sometimes it just helps to see how other people are doing things when you’re finding your own way.

You can use the documents as inspiration and research in brainstorming what might work for your group, use them as they are (if they are “generic” in wording) or change the wording to customize them for your own group.

Remember – what works for one group, school or region might not work in another situation.  These are shared as ideas only – and it’s up to the individual instructor to determine what will work best for your particular situation!

If you have documents you would be willing to share with other coaches please email them to us and we may post them here!  (We reserve the right to review incoming material and decline submissions).

Auditions

Audition Evaluation Form (.pdf) (.doc) contributed by Catina Anderson, the .doc file you can edit/customize for your own purposes

Colorguard Tryout Scoresheet (.doc) (.pdf) Contributed by R. Sawyers, California Area High School Marching Band, California, PA

Team Handbooks/Guidelines/Rules

Team Handbook (.pdf) Contributed by Jennifer Edwards, Sam Rayburn HS CG, Pasadena ISD, 2007

Byron Center HS Core Values 2006 (.pdf) Contributed by Amy Townley, discussed in her article “Creating Core Values with Your Color Guard” February 2011

Sample Mission Statement (.pdf) : Submitted by Alicia Parker, MHHSE Colorguard – created by Alicia and her performers as a mission statement for their team (2011)

Rehearsal Expectations (.doc): Submitted by reader – if this was  yours please contact us so we can properly provide credit.

Student Leadership

Sample Student Leader Application (.pdf) : Contributed by Alicia Parker, MHHSE.

Captain Try-Out Information Flyer (.doc) (.pdf): Contributed by R. Sawyers, California Area HS Marching Band, California, PA

Color Guard Captain Interview Rubric (.doc) (.pdf) : Contributed by R. Sawyers, California Area HS Marching Band, California, PA

Captain Tryouts Rubric – Marching Fundamentals  (.doc) (.pdf) : Contributed by R. Sawyers, California Area HS Marching Band, California, PA

Show Design

Music Map (.doc) (.pdf) You can use this table to help you map out the music for your show in terms of counts, drill sets and phrases so that you can more easily see the natural musical divisions and plan out effects.  It’s great as a communication/brainstorming tool between staff members.

Field Trip Supervision/Management

Important Names & Numbers Contact Form for Field Trips (.pdf) An easy-to-fill in worksheet to help you gather and organize all the important names and phones numbers you might need so you have them with you all the time!  Especially helpful on field trips if something should go wrong and you need to call for help, by Catina Anderson.

Emergency and Contact Information Table (.doc) (.pdf) This is a blank table with headings to help you organize student contact information and emergency information for quick reference.

Administrative/Team Management

Contact Information Form (.pdf) (.doc) A worksheet you can hand out at auditions to gather student information and parent contact information. Submitted by Gina McGregor Corbin – VA

Member Profile Form (.pdf) (.doc) by Karen Watt, NY.  A Handout you can use to collect student and parent information at the color guard interest meeting or first day of tryouts.

Winter Color Guard Contract (.pdf) (.doc) by Karen Watt, NY.

Emergency and Contact Information Table (.doc) (.pdf) This is a blank table with headings to help you organize student contact information and emergency information for quick reference.

Equipment/Uniforms Use Form (.pdf) (.doc) This is a form for students to sign out borrowed equipment and then sign it back in at the end of the season.  It notifies the student and parent that they will be responsible for paying for any damaged or lost equipment or uniforms.  Contributed by Broad Run HS Bands.

Equipment Sign Out Form (.doc) (.pdf)  Thank you to Sara Field of the Lake Hamilton Schools and AVAA for sharing the form they use to check out and inventory color guard equipment.

Grade Sheet (.pdf) (.doc) Contributed by Jennifer Edwards, Sam Rayburn HS CG, Pasadena, CA, 2007

Student Handouts

How to Set Up Your Drill Book (instruction sheet) (.pdf) by Catina Anderson – a step-by-step instruction sheet with photos to guide students in setting up a drill book that will become an invaluable resource throughout the band camp season.

How To Tape Your Rifle (Photo instruction sheet) (.pdf) by Catina Anderson – This is a photo instruction sheet you can hand out to your students. Experienced Rifle Instructors each have their own preferences for taping.  This instruction sheet was developed with the combined input of 4 experienced instructors as a guide for beginning students and instructors.  Make sure your rifle is protected and ready to spin while teaching students this important skill.

Awards & Recognition

Basic Certificate of Appreciation for Officers  (.pdf)

Certificate of Appreciation (.pdf)

Other

Invoice for Services Rendered (.doc) Contributed by Mary Ann Licamele – this invoice is an MS Word template modified to suit a guard instructor, clinician or choreographer who needs to provide a program with an invoice in order to receive payment.

Floor Building and Painting Day Checklist (.pdf) by Catina Anderson – a checklist for building a winter guard floor from billboards and painting it.

How to Make a Practice Flag (.pdf) by Catina Anderson – a step-by-step instruction sheet with photos for how to sew a practice flag.